Reeling wants you… to
work with us.
Reeling 2017: The 35th Chicago LGBTQ+ International Film Festival will take place September 21-28, 2017. Reeling prides itself on showing the best in LGBTQ+ cinema year after year. Reeling is produced by Chicago Filmmakers, a local nonprofit media arts organization, and as such, the Festival is almost entirely volunteer-run. Reeling relies on a group of dedicated individuals to work on-site and behind the scenes during the months of August through September.
If you have questions about any of the volunteer positions listed below, please contact our festival staff at firstname.lastname@example.org or call 773-293-1447.
Basic requirements for all volunteer positions (additional duties/requirements listed below):
- Detail-oriented and hard-working
- The ability to learn quickly
- The ability to work in a very fast-paced environment
- The ability to take direction and stay organized
- Basic computer literacy
- Enthusiasm and commitment to the mission of Reeling
JURY COORDINATOR +
The Jury Coordinator will be in charge of collaborating with Jury members to receive their ballots for Reeling Jury Awards (awarded at the end of the festival in various categories). This job will require organization, attention to detail, and frequent correspondence during and after the festival run. If interested in taking up the position of Jury Coordinator, please send your resume and availability to email@example.com.
MEMBERSHIP MANAGER +
Reeling offers different levels of membership with level-specific benefits. The Membership Manager will be in charge of processing membership orders, keeping a database of members and levels, and fulfilling membership kits (all include a festival card, some come as a package). This position will also include upkeep of our ticketing portal to accommodate membership promotions and discount codes should they be implemented during the festival pre-season and unlocking pre-sale tickets to existing members. If you’re interested in this position, please email your cover letter and resume to firstname.lastname@example.org.
SPECIAL EVENTS COORDINATOR +
Reeling partners with local businesses to throw events during the festival season, including after-parties for our Opening and Closing nights and other special events that come to fruition during the festival run. The Special Events Coordinator will be in charge of corresponding with our partnered businesses to work out the logistics and promotions for these events, keeping Reeling’s venue location and schedule in mind. Typically, these events are hosted at bars, so the coordinator must be over the age of 21. If interested in taking up this role, please email your cover letter and resume to email@example.com.
WEB MASTER +
Reeling’s website changes throughout the season as our programming and special guests line up, and as we open our box office. We’re seeking a volunteer with experience in web development or design to upkeep Reeling’s website throughout the festival. Knowledge in HTML, CSS, and Excel Spreadsheets is required. Experience with Gala or similar built-on-WordPress platforms is a plus. This position can be done remotely, but frequent contact and accessibility is expected. If you’re interested in this position, please email your cover letter and resume to Marketing & Fundraising Manager, Sarah Rubin: firstname.lastname@example.org.
FESTIVAL DRIVERS +
Festival Drivers transport guest filmmakers and other VIPs to and from airports, hotels, screening venues, and other Festival locations during the Festival. Good driving skills, familiarity with the city of Chicago, and a clean driving record are required. Night and weekend availability is a must. During the Festival only. Must have availability between September 21 to September 28, 2017. Please send your resume and availability to email@example.com.
HOSPITALITY COORDINATOR +
The Hospitality Coordinator reports to the Director of Operations and manages the day-to-day flight travel and hotel bookings for the Festival’s guest filmmakers and other talent. Duties include managing the schedule of airport pick-ups and drop-offs for all guests, overseeing the drivers’ schedules, and attending to guests’ local transportation requirements (sometimes coordinating Lyfts/Ubers). Must have familiarity with the Chicago area, have excellent communication and organization skills, be highly detail orientated, and be able to coordinate hotel bookings and volunteer pick-ups in a clear and professional manner. Late-July through September 28. Can work mostly remotely. Please send your resume and availability to firstname.lastname@example.org.
MARKETING ASSOCIATE (GENERAL) +
Marketing Associates (3 openings) report to the Marketing & Fundraising Manager and Director of Operations to assist in the organizational aspects of the Festival’s marketing operations, including street team recruitment and management, media sponsorship fulfillment, materials production, and general event promotions. Marketing Associates will work to build audiences and increase general event awareness. Ideal candidates are high-energy, motivated, forward thinkers who are excited about queer cinema and/or film, in general. Must have strong knowledge of Microsoft Office, ideally Adobe Photoshop/Illustrator, social media platforms and familiarity with the city of Chicago and the LGBTQ+ community here. July or August through October – with possibility to extend to December for internship credit. *This can be taken as a marketing internship for college credit! Please send your resume and availability to email@example.com.
MARKETING ASSOCIATE (PUBLIC RELATIONS) +
PR Associates (2 openings) report to the Marketing & Fundraising Manager and Director of Operations and supports the Festival Publicist. Responsibilities include collecting and organizing film stills, creating press kits managing other press materials, tracking talent/filmmaker press schedules, assisting with special events and red carpet/press lines as needed, and compiling festival photos and testimonials for the Post-Fest Report. July or August through early October. *This can be taken as a marketing internship for college credit! Please send your resume and availability to firstname.lastname@example.org.
MARKETING ASSOCIATE (GRAPHIC DESIGN/LAYOUT) +
The Design Associate reports to the Marketing & Fundraising Manager, and works with the rest of the marketing team on various tasks. The Design Associate is responsible for editing photos, generating graphic emails, and creating banner ads consistent with 2017 festival themes/branding. Proficiency in Adobe Creative Cloud is mandatory. Please send resume and portfolio link to email@example.com.
SPONSORSHIP COORDINATOR +
Sponsorship Coordinators (2 openings) report to the Marketing & Fundraising Manager and Director of Operations. Responsibilities include taking and logging photos of sponsor visibility on-site, making sure sponsorship obligations are met, working with Social Media Coordinators to generate sponsor-related content, assisting with special events and red carpet/press lines as needed, and compiling festival photos and testimonials for the Post-Fest Report. July or August through early October. *This can be taken as a marketing internship for college credit! Please send your resume and availability to firstname.lastname@example.org.
SOCIAL MEDIA COORDINATOR +
Social Media Coordinators (4 openings) manage all of Reeling’s social media channels (Facebook, Twitter, Instagram, Snapchat), posting scheduled content as well as identifying and executing real-time content opportunities. Must have expert knowledge in and experience with social media brand management; position requires nights/weekend availability before and during the Festival. August/September. *This can be taken as a marketing internship for college credit! Please send your resume and availability to email@example.com.
OPERATIONS ASSISTANT +
Operations Assistants (6 openings) report to the Director of Operations and Executive Director to assist in the organization of all operational and logistical aspects of the festival. Must be detail oriented, have a driver’s license, and be willing/able to lift at least 25 lbs. Early September – September 28, 2017. Please send your resume and availability to firstname.lastname@example.org.
BOX OFFICE & TICKETING MANAGER +
Works under the supervision of the Director of Operations to oversee box office and ticketing activities for the Festival, including telephone, online, and automated ticketing system transactions. Responsible for scheduling volunteer hours, implementing daily procedures, balancing daily sales and taking inventory of box office supplies. Film Festival volunteer or work experience is mandatory for this position. Familiarity with ticketing systems like tix.com is strongly preferred but not necessary. In-house training will be provided. Good customer service skills and ability to balance accounts and do basic math is required. Location will vary among Festival office, box office(s), and off-site locations. Late August – September 28, 2017. Must have near absolute availability during the festival (September 21-28, 2017). Please send your resume and availability to email@example.com.
BOX OFFICE & TICKETING ASSOCIATE +
Box Office & Ticketing Associates (2 openings) report to the Director of Operations, and works with Box Office & TIcketing Manager to assist with overseeing the Festival box office. Requires good organizational and customer service skills. Responsible for implementing daily procedures, balancing daily sales and managing RUSH ticket sales, among other related tasks. Availability in September, specifically during the festival (September 21-28, 2017) is mandatory. Evening and weekend hours required. Please send your resume and availability to firstname.lastname@example.org.
BOX OFFICE AGENTS +
Box Office Agents (10 openings) work under the Box Office & Ticketing Manager and Associates to sell tickets for the Festival through walk-up sales. Requires good communication and customer service skills. Must have a positive and professional attitude. Responsible for following daily sales procedures and balancing sales sold. Knowledge of tix.com ticketing system is preferred but not necessary; we can train volunteers on-site. Availability during the festival is required (September 21-28, 2017). Evening and weekend hours required. Please send your resume and availability to email@example.com.
PRINT TRAFFIC COORDINATOR +
Confirms, tracks, and monitors the transportation of and oversight of film prints and digital files coming to the Festival from around the world. Ensures the prints are delivered to the right venues during the Festival for screenings. Ensures that digital media files are downloaded and checked in a timely fashion. This is an extremely critical position that requires great attention to detail and the management of a large body of information. Must have excellent communication and time management skills, and must be level-headed and meticulous. Previous experience with print traffic and familiarity with film projection, as well as knowledge of digital media files, is ideal. Proficiency with Microsoft Office are required. August through mid-October. Please send your resume and availability to firstname.lastname@example.org.